Contract Proposal: Technical Editor

Last updated: 20 February 2005

Contents

• Contact
• About Textet
• Responsibilities
• Charges
• Cost Reduction
• Contract Terms Summary

Contact

About Textet

Textet's editing service excels at working through the World Wide Web and Internet with the W3C global Team and Membership. Textet exhibits the meticulous attention to detail that a standards organization requires. Textet's principal has seventeen years of experience with online editing, software testing, documentation, and interface design, and eleven years of experience operating Web sites and implementing W3C Recommendations. Knowledge of W3C Membership organizations and their markets, respect for and ability to work in the W3C consensus-based process, and familiarity with computer language specifications are competitive advantages Textet has over traditional technical writers.

Responsibilities

Textet will perform the functions that are assigned to Textet by the Head of Communications, ensuring consistency and continuity for the W3C Membership and Team. These work areas are outlined below and correspond to Textet's effort in the Team effort table as of January 2005: 40% Public Relations, 40% Member Relations and 20% Web Site Support.

1. Public Relations
   • In this area, Textet, the contracted, will write and install semi-daily news on the W3C home page, publish the public W3C Weekly News, copyedit and proofread press communications, edit the Manual of Style, and maintain W3C mailing lists related to these responsibilities. Textet will work with the Communications Team and oversee development of brochures and collateral for 2005-2006.
   • Time expended: 30% of time
2. News Service
   • In this area, Textet, the contracted, will publish the monthly Member Newsletter by creating content, copyediting, and executing pre-publication review. As needed, Textet will publish the weekly Member NewsWire. Textet will work with the Team to automate parts of the news service and to install W3C news search.
   • Time expended: 15% of time
3. Domains, Activities and Working Groups
   • In this area, Textet, the contracted, will write, update, and edit Activity statements for the W3C Activities, and copyedit W3C Executive Summaries for the Management Team. Textet will execute the Communications Team plan to create and repurpose Activity descriptions and fact sheets. As needed, Textet will prepare and send Activity, Working Group, news and publication announcements to the Advisory Committee. Textet will work with the Team to automate the tracking of Domains, Activities and Working Groups.
   • Time expended: 20% of time
4. Web Site Support
   • In this area, Textet, the contracted, will manage the W3C home page, will coordinate with the Webmaster, and will be responsible for editing any pages and style sheets on the W3C Web site. Textet will serve as liaison with the Web Accessibility Initiative site redesign and will provide W3C site support for the Mobile Web Initiative.
   • Time expended: 20% of time
5. Meetings
   • Textet, the contracted, will attend face-to-face meetings: Advisory Committee, Communications Team and Offices, and Technical Plenary Week. Effort also includes telephone communication and attendance at teleconferences: Communications Team, MIT local, Global Comm, and Team project reviews.
   • Time expended: 15% of time
6. Other Responsibilities
   • The contracted, Textet, may have additional responsibilities to be assigned.

Charges

Total charges for 12 months are not to exceed $91,721.60.

Compensation

Compensation for 12 months is not to exceed $82,721.60. Textet asks $39.77 per hour, less than the US industry average. Hours will average 40 hours per week, not to exceed 2080 hours for 12 months.

Expenses

Cost Reduction

To help the World Wide Web Consortium conserve its resources, this proposal includes cost reduction. The hourly rate was reduced. Travel to Japan in 2005 was eliminated. VoIP telephones reduced estimated expenses. Textet does not bill W3C/MIT for computers, network, or mobile phones, or for their associated monthly charges. The contract price was thus reduced overall by approximately $14,000.

Contract Terms Summary

Duration

The contract will be for 12 months, 1 January 2005 through 31 December 2005.

Location

Offsite

Status

Textet will be an independent contractor with the W3C at MIT. Textet is not a sub-contractor and no employment agency is involved in this contract.

Hours

Averaging 40 hours per week, not to exceed 2080 hours for 12 months

Compensation

Not to exceed $39.77 per hour and not to exceed $82,721.60 for 12 months

Travel Charges

Not to exceed $8,400

Miscellaneous Charges

Not to exceed $600

Total Price

Not to exceed $91,721.60